So it was a mix of non bringers ..
I dont have a problem with some cost ...for food or drinks ...your not expected to foot the bill for everything ..
Its your show you set the rules
I brought Hoffman Hots coz thats what we eat ..I didnt want to cheapen out just because I was buying for others too
While I didn't attend this "event" we never intended to bring enough food to feed 200 people. As I stated previously I thought it was just to a meet and greet "picnic" for BYC members and their families. Since it is not, we will conduct ourselves accordingly. By all means charge for food, though it may not be fair to expect us to bring food to feed a bunch of strangers. Strangers being non BYC, non family members. Also non paying/spending strangers at that. You certainly can't expect to cover expenses like that. Everyone should contribute even them. If you invite folks who are not BYC members or family they're your guests and you should bring enough for them too.
I'm sure by now some consideration has been taken into what it will cost to host the event and how to at least break even.
In a "picnic" situation, the hosts should not be required to provide more than the venue. We attendees can certainly provide the food or at least the bigger portion of it. This however is my opinion. Provided we have some idea how many will be attending.
In Texas we went to a Barbeque place that sold ribs and all that jazz. It was called the Cork Screw BBQ. Anyhow the sign said they were open 11 am - until the food runs out. Which it did. You can google it to see it's logo it's worth a look. Point being you might consider a "when the food runs out" type situation, but still charge. This way when a kid leaves half a can of soda it's their parents who are paying for it.
We hope to attend the Lavender festival in July and rest assured there will be no free food there. We were at the first or second one. I'm sure it's now evolved to thousands attending the two day event. If you can make it it's worth the time.
I remember the Lafayette Apple festival in the old days. It wasn't so hard to get to, now Lord have mercy you can spend half the day just finding a place to park. Then it's hike to get to the event grounds. We no longer go.
One thought to keep in mind is that if things get too big, the town may get involved requiring permits. Liability may be a factor too. Unless it's already been thought of.
All of this is just my thoughts, should someone else consider hosting a "Chickenstock".
Take care,
Rancher, having second thoughts, Hicks.