Could I suggest that there be one person who keeps track of all of the places that have already been called. It could get pretty confusing, and often the people you call are volunteer workers who answer questions and calls during their 'off' time and we don't want to create a problem. Maybe we could start a list under random ramblings or something like that on BYC where we could store a list of those places called and eliminated. The person who starts the thread could edit the first post daily with any new locations and any info that pertains.... (ie - too costly, hard to find, booked...etc)
One thing we need to think about is how many people are coming includes family members. If 20 BYC members come and bring an average of 2 guests (spouse and one child) That equals 60 people. So the numbers could mount up fast with just a few last minute attendees. I think it is wise to err on the side of a larger rather than smaller place. Usually the number they quote is the fire limit. Comfortable for a party can mean cutting that number in half, or even thirds.
One thing we need to think about is how many people are coming includes family members. If 20 BYC members come and bring an average of 2 guests (spouse and one child) That equals 60 people. So the numbers could mount up fast with just a few last minute attendees. I think it is wise to err on the side of a larger rather than smaller place. Usually the number they quote is the fire limit. Comfortable for a party can mean cutting that number in half, or even thirds.