We clean out the coop twice a year, spring & fall. Pine flakes are used in there. The poopboard, filled with PDZ, get sifted out everyday or two. Hubs uses a landscape blower to blow out the dust & cobwebs. We don't wash anything down.
The run gets cleaned out once a year, spring. We do Deep...
We have Deep Litter in the (covered) run and clean it out each spring to till into the garden. Our coop is Deep Bedding (pine shavings) and gets cleaned out spring & fall.
I live in SW Ohio, so weather is more moderate. We use a clear tarp (like the kind used on party tents) on the first 1/2 of the north side. It help break the wind and keep out blowing snow. Maybe just covering the prevailing wind side may be enough. If you have a sunny, warm day, the run may...
We have a poop board filled with Sweet PDZ (to absorb odor and moisture). We use a mesh paper tray to clean-out and put the poo on the compost pile to use in the garden.
We use Sweet Timothy Hay sold in the pet section at Meijer for small animals. It comes in small bags already cut to the perfect size for the nesting boxes.
When we first got chickens I read that vanilla repels flies and to use those christmas tree-shaped deodorizer (for cars) in the coop. I figured it would've work but thought 'what the heck' and bought a package. I hung them around the coop, freshing them from time to time with some out dated...