The clip boards are a great idea. I have pieces of paper for each pen with feeding instructions that I am going to get laminated and hang on each pens door. This way if I go somewhere and need to have a family member or friend feed them for me they can just look on the door and know what to do.Angela,
I use a clip board in each coop. Taking notes and having good records is your first line of defense against repeats. It is easier to track down if you keep good records. I have a chicken tracker on an excel file if you like I can send it.
Since you do not really know this groups history and lines, you should contact the breeder (seller) and get as much information as you can.
Cull out the DQ's and those that have obvious non breeder qualities
Get out your SOP and copy a few pictures you like, blow them up and put them in the coop.
I would make a plan with each individual bird. Note the good and bad.
Take a picture of each bird and compare it to the SOP and pictures you have.
Structure is more important than color, however, don't cull a perfect color either..you might be able to use it in a project somewhere down the road.
The most important thing you can do is have someone look at your birds. Someone who shows them and knows by looking, who are the keepers. Keep in mind bio security and take precautions if you choose this route.