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Whether the entire flock is tested or not depends on the state you live in and whether or not they have had positive tests. Here they do 25% of the flock.
As to knowing whether or not the flock has been tested to be entered in to a show your NPIP certificate must accompany you to the show. It will be given to the Show Secretary to verify you are participating in the NPIP program.
I'm sorry, I should have been more clear. Generally speaking, the first year your entire flock is tested (of birds that are over 3 months of age) after each year that you participate, only 25%, depending on how long you have stated you would like to participate in the program, will be tested.
Yes, the NPIP certificate COPY (don't send the original) can be sent to the show secretary, but I would also keep a copy on your person in case you are pulled over and questioned as to what the heck you are doing with 10+ birds in your car.
As for the show you are getting ready to enter, as long as I have been doing the NPIP program, I have never had them band my birds. They never ask and I never tell them to as I have my own banding system. I would only go through and clip the bands off anyway. Pam, what you are describing is what happens. Many people, since their birds are in the NPIP program will simply swap bands from the birds. I personally don't because I chose that bird for a reason and don't see the point in taking a bird that is lesser and is only breeder quality. That's just my philosophy on it. Others do swap leg bands on birds in order to take something to the show. The metal leg bands fall off all the time, they are not made with a strong metal, so bands are lost in transit, etc. It would be a shame to turn away all the birds that had broken leg bands, lost leg bands or have someone who wrote down the wrong number at the time of testing.
Thank you very much for the information. I've emailed the state tester coming out next week asking if CT requires these legbands. I told her if they don't, I didn't want them put on the birds. They are testing all of my birds, so I don't want to have them all metal banded if it isn't necessary.