They fill orders on a first paid for--first served, when they have them, basis. They don't have a huge staff managing huge numbers of breeder birds, like most hatcheries that have only the more common varieties, so they only have so many eggs to hatch at a time. Last year I ordered my birds in late December/early January (don't remember exactly) and requested that they be sent anytime after the first hatch in April. My order was number WA-293, so I'm not sure if I was the 293rd order in total with WA as a notation, or the 293rd order from Washington State. My order was shipped out on May 8th, so there was a one month delay from my earliest acceptable shipping date. However, if I had ordered in April instead of December/January, I might not have gotten any chicks at all, depending on what breed I wanted, and whether I was willing to accept substitutions or not.
This year I ordered my chicks in October 2012 for shipment in or after May 2013.
When I order from Sandhill, I decide what one breed/color I REALLY want, and request no substitutions for that variety. I'm willing to accept any shipping date after a certain time, which gives them some flexibility, and prevents my order from being cancelled if they have a bad hatch one week. But I only insist that 10-15 of the chicks be that variety without substitution. Then to round out the order for a total of 25, I provide a list of other breeds that I would accept as substitutes, in order of preference. That way I'm almost assured of getting what I want in an acceptable quantity, without making the entire order too difficult to fill. Actually, that's how I ended up with Dorkings. I ordered 10 Barnevelders, 10 Buckeyes, and 5 Golden Laced Wyandottes. I requested no substitutes for the Barnevelders, but put additional Barnevelders, additional Buckeyes, Red Dorkings, and a few others down as acceptable substitutes for the Buckeyes/Wyandottes. I had actually never seen or heard of Dorkings before, but the writeup in their catalog was so favorable I put them down on a whim, never imagining that Buckeyes and Wyandottes would need a substitution. Well, Linda from Sandhill called me one night to say they had 14 Barnevelders and 13 Red Dorkings available, but they couldn't fill the others. I was just happy to get my Barnevelders with anything else.
Well, life hasn't been the same since. The Barnevelders are alright, but the Dorkings are AMAZING. I've never had chickens like them before. They're this unique combination of affectionate lap chicken and wild pheasant all rolled into one! I'm totally hooked.
Good to know. thank you!